Volunteer Coordinator / Office Admin

10 views

Job Description

Part-Time (20-30 Hours per Week) | Carson Valley Area | $20.00-$23.00 per Hour DOE

Be the Person Who Keeps Everything Running

Our client is seeking an organized, detail-oriented, and proactive Volunteer Coordinator & Administrative Assistant to serve as the operational backbone of a mission-driven program. This role blends volunteer coordination, client scheduling, office administration, and communication into one highly impactful position.

If you thrive in a fast-paced environment, enjoy keeping schedules organized, communicating with a variety of people, and ensuring that every detail is handled correctly, this may be the perfect opportunity. This position is ideal for someone with strong administrative, scheduling, healthcare administration, office management, nonprofit, or customer service experience who can confidently manage an ever-changing schedule while maintaining professionalism and accuracy.

What You'll Do

Coordinate the recruitment, onboarding, scheduling, and ongoing support of volunteers.
Serve as a primary point of contact for clients, families, volunteers, and staff.
Manage schedules, appointments, lesson calendars, and program communications.
Send reminders, schedule updates, weather cancellations, and other important notices.
Monitor communications and ensure information is distributed accurately and promptly.
Maintain organized records, databases, and administrative documentation.
Support daily office operations and assist with program logistics.
Coordinate with staff to ensure programs and activities are properly staffed and scheduled.
Troubleshoot scheduling conflicts and adapt quickly to changing priorities.
Help create a welcoming, professional experience for clients, families, volunteers, and community partners.
Perform additional administrative and program support duties as needed.

What We're Looking For

Strong administrative, scheduling, or office management experience.
Exceptional organizational skills and attention to detail.
Outstanding verbal and written communication abilities.
Ability to manage multiple priorities while maintaining accuracy.
Self-motivated, dependable, and capable of working independently.
Professional judgment, discretion, and a high level of integrity.
Strong customer service skills and the ability to build positive relationships.
Confidence navigating changing schedules and solving problems proactively.
Proficiency with computers, email, calendars, spreadsheets, and office software.

Preferred Experience

Medical scheduling, home health scheduling, healthcare administration, or similar appointment-based environments.
Nonprofit administration or volunteer coordination.
Business administration or office management.
Experience coordinating schedules for multiple staff, clients, or volunteers.

This is a part-time position averaging 20-30 hours per week, depending on program activity and caseload. Most work is performed during regular business hours, typically between 8:30 AM and 3:30 PM, with occasional communication and coordination responsibilities outside of standard office hours.

Pay ranges from $20.00-$23.00 per hour, depending on skills and experience.

For the right candidate, there is also potential for additional hours and expanded responsibilities based on organizational needs and demonstrated proficiency in supporting office operations and program administration.

The ideal candidate will be located in or near the Minden, Gardnerville, or Carson City area and be available to provide in-person support while maintaining flexibility to assist.

Marathon Staffing is an Equal Opportunity Employer and participates in E-Verify.

About Marathon

Marathon is one of the largest regional employers, supplying temporary, on-site, contract, contract to hire and direct hire employees to companies throughout the United States. We have over three decades of staffing experience and place over 15,000 team members annually.

Marathon exists to help people achieve.

MARATHON IS AN EQUAL OPPORTUNITY EMPLOYER

Contact Us

NVCarson City/Reno
769 Basque Way, Suite 100, Carson City, NV 89706
Phone: 775-200-0481
Fax Number: 775-200-0929
For more information about this position, email Tony Frenchu

Apply Now
Save this Job

View other jobs in:

NV
Clerical