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Admin Support Assistant l

Office
AZMesa
Location
Mesa AZ
Job Category
Clerical
Compensation
$15.64 (hourly)
Hours per Week
40
Work Schedule
Monday-Thursday
Duration
Long term
Date Posted
06/29/2020
Apply Now
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Admin Support Assistant l

Office
AZMesa
Location
Mesa AZ
Job Category
Clerical
Compensation
$15.64 (hourly)
Hours per Week
40
Work Schedule
Monday-Thursday
Duration
Long term
Date Posted
06/29/2020

Admin Support Assistant l

Job Description
JOB DESCRIPTION

• Processing time sheets for off duty officers in a timely manner ensuring accuracy
• Posting off duty jobs and filling them
• Working with vendors for off duty positions
• Processing checks for off duty officers
• Data entry for police department applicants and prepare files for investigators
• Reserving conference room for meetings
• Dropping off and picking up mail twice a day and distributing appropriately
• Faxing and making photocopies as needed
• Scanning applicant files

Distinguishing Features: An Administrative Support Assistant I may be supervised by an Administrative Support Assistant II, Administrative Support Assistant III, Office Supervisor, or other administrative employee who may initially assign and review work, or may be assigned to a small office with limited organizational and program responsibilities where typically an administrative supervisor oversees assignments involving problems of administration and coordination. Detailed instructions may be given at the beginning of work and on subsequent new assignments or unusual assignments; however, after employees become familiar with particular procedures they are expected to work independently. An Administrative Support Assistant I may check the work of a small group of clerical employees and assist with training new employees, but does not usually exercise regular supervision over more than one or two individuals. Certain assignments may require the ability to work evenings and weekends.

QUALIFICATIONS

Administrative Support Assistant I Minimum Qualifications Required. Any combination of training, education, and experience equivalent to high school graduation or GED. Considerable (3 - 5 years) experience performing progressively responsible office clerical/secretarial work. A minimum typing/keying speed of 45 net words per minute (wpm) is also required (by assignment) and will be verified prior to employment. Certain assignments may require work experience related to the specific program area, and/or specific computer software applications experience.

Substance Abuse Testing. Due to the safety and/or security sensitive nature of the assignment, individuals in this classification shall be subject to pre-employment or pre-placement alcohol, drug and/or controlled substance testing as outlined in City policy and procedure (Police Department Assignment).

Preferred/Desirable Qualifications. Supplemental education or training in related subjects is desirable. Bilingual skills

ESSENTIAL FUNCTIONS

Communication: Communicates with management, other City employees, and the general public to screen and direct calls to appropriate personnel. Answers questions and responds to a variety of inquiries, provides information requiring working knowledge of policies and procedures, and resolves routine questions or problems relating to area of assignment. Acts as a receptionist by greeting visitors and responding to phone inquiries and directing or routing to appropriate personnel. Produces written documents such as routine correspondence, reports, and activity logs.

Knowledge and Abilities:

Knowledge of:

business English, spelling, and arithmetic; modern office practices, procedures, and equipment; departmental policies, procedures, and regulations; record keeping practices; effective techniques for using the telephone and public contact; and PC software applications.

Ability to:

deal with coworkers and the general public tactfully and courteously; respond appropriately to public inquiries and present a positive public image; follow verbal and written instructions; operate a PC using word processing and a minimum of one other software application; clearly organize written communications; perform routine office management details without referral to a supervisor; provide assistance and work at special events, schools, career and science fairs, etc.; and establish and maintain effective working relationships with management, other City employees, and the general public.

The duties listed above are intended only as general illustrations of the various types of work that may be performed. Specific statements of duties not included does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
About Marathon

Marathon is one of the largest regional employers, supplying temporary, on-site, contract, contract to hire and direct hire employees to companies throughout the United States. We have over three decades of staffing experience and place over 15,000 team members annually. Our offices are located in Alabama, Arizona, California, Massachusetts, Nevada, Ohio, South Carolina and Texas.

Marathon exists to help people achieve.

MARATHON IS AN EQUAL OPPORTUNITY EMPLOYER

Contact Us
AZMesa
1270 E. Broadway Rd, Suite 110, Tempe, AZ 85282
Phone: 480-867-6810
Fax Number: 480-867-6815
For more information about this position, email us
Apply Now
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